Richard Fleming called meeting to order at 7:40PM

Attendees:

Richard Fleming

Terry Syler

Will White

Josh Thoedore

Karen Pape

Jennifer Hoesterey

Block Party:

Band – Jennifer may have free band, otherwise Terry will contact person from last year to arrange band

Food – Richard/Terrry arrange food at Jerry’s supermarket

Terry will try and arrange donations of food from Lover’s Pizza and Dicki’s BBQ.

Richard will try and arrange free barracades for street closure

Budget set for $800.00, voted on by all attending board members.

Items to have at Block Party:

Face Painter

Bounce House

Pinata

Band

Advertising for Block Party:

Advertise party in newsletter which will be distributed 2 weeks prior to Block Party

Print one additional flyer for separate distribution

Need to have someone do the petition for street closure to obtain permit.

Vote approved to make the Block Party the General Meeting

Move to create “Fund Raising Committee” – Agreed that we need this committee and will look for a committee head and members.

Move to approve yearly newsletter budget of $750.00 for year.  Approved by all members present

Treasurer Report:

-          Balance of $7829.69 as of June 4th

Membership Drive:

-          Include membership drive letter in newsletter

-          have membership drive one month later

-          Motion made to approve budget of $150.00 for membership drive.

-          Jennifer will get stamps

-          William will print flyers

-          Richard will deliver

Galway Circle Project:

-          Conferenced Krista De La Harpe on phone to get update.  She will be working with Molly on updating design and moving forward with project.  

-          Need to follow up with Momentum program office, as we still have not received the approval paperwork for our project from Dept of Street Services.  Need to contact Yvette Holley at 214-670-4957 to check status.

-          Regardless, we need to move forward with final landscaping plans and budgeting

-          Due to the requirement to pay all funds up front and then get reimbursed, we need to consider additional fund raising campaign to help fund the project.  We do not have a timeframe on reimbursement from the City.

-          Also, there may be restrictions on changing our plans significantly.  The plans have already been submitted for approval.  I’ve attached some sections from their website for more information.  We did not have an irrigation system annotated on the original submitted plans, so I don’t think this can be added on the fly.  We would need to contact their department directly to find out our options.

The adoption program requires the sponsor to be at least 18 years of age and submission of a Letter of Agreement for Volunteer Services.   Project plans are required if landscaping is being proposed.  These do not have to be professional drawings.  However, the dimensions of the property and an accurate indication of the type of plants that will be planted (and where they are to be planted) should be included in the drawings. Plants cannot create visibility obstructions that would prevent pedestrians or motorists from seeing possible hazards. If an irrigation system is planned, installation information must be included with the submission and full adoption of the area is required.

The proposal will be reviewed by the Department of Public Works and Transportation and the Department of Street Services. Upon approval of the proposal, a copy of the approved Letter of Agreement will be forwarded to you for commencement of your project.

Should your organization wish to adopt medians or rights-of-way, please have your organization complete and submit the Letter of Agreement along with a drawing of the proposed landscaping improvements.  Please note that should the proposal include the installation of an irrigation system, all necessary permits and licenses for the irrigation system must be obtained.
The Building Inspection, Permit Center is located at 320 E. Jefferson and may be reached at (214) 948-4480.
Questions regarding private licenses may be directed to Gladys Bowen at (214) 948-4112.

From the Dallas City Hall Mowmentum website: (http://www.dallascityhall.com/html/mow_guidelines.html)

General Guidelines for Landscaping

Xeriscape Trees (Recommended)

In order to maintain landscape continuity, safety and visibility for the general public within areas containing traffic signs, pedestrian crossings, railroad crossings and school zones, the following guidelines pertain to all landscape projects within parks, open space and City owned right-of-way.

1. Tree plantings, both in the median, marginal divider and along the parkway, must have a minimum height of 8 feet from the top of curb line. Where extending beyond the curb, low branches should be no lower than 17 feet above the pavement. Shrub plantings must not exceed 2½ feet in height above the top of a curb.
2. Tree plantings in pedestrian areas must provide adequate clearance for pedestrians so as not to create a safety hazard.
3. No tree planting within left turn lanes of medians or marginal dividers will be permitted.
4. Tree plantings should normally be located no closer than 50 feet from the tip of an end of a median, marginal divider or parkway. However, adequate sight distance must be provided.
5. Trees should not be located within 25 feet of any existing and/or proposed light standard, signal standard, regulator or warning signs, or other traffic control device.
6. Trees should not be planted within 3 feet from the back of curb line on medians and marginal dividers.
7. No tree plantings within medians and marginal dividers measuring 6 feet or less in width will be permitted.
8. No tree plantings will be allowed within 150 feet of a school crossing. Shrub plantings not to exceed 1½ feet above the top of a curb grade would be acceptable.
9. No plantings should be allowed within 250 feet of a railroad crossing.
10. No planting shall be allowed to overhang on the curb on any median or parkway.
11. All plantings should be 25 feet from the property line of the alley where alleys intersects with streets.
12. Plantings are not allowed if they occur in a visibility triangle and are between 2½ and 8 feet in height.
13. An adequate watering and drainage system must be provided as part of all landscape proposals, including proposals for drought tolerant plantings, which must be used when an irrigation system is not available.
14. An acceptable maintenance schedule must be provided and approved when landscape plans are submitted. The application of pesticides and/or herbicides will only be preformed by an approved licensed professional.
15. Above grade planters and other permanent structures located in the public  right-of-way require a license agreement as issued by the Department of Planning and +

Meeting adjourned at 8:45PM.